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Executive Assistant đŸ‡łđŸ‡±
Executive Assistant đŸ‡łđŸ‡±

Executive Assistant đŸ‡łđŸ‡±

Internal Role
Reviewer Pool
📍
Location: The Netherlands đŸ‡łđŸ‡± Workplace: Hybrid - 2 days/week from The Hague, 3 days/week remote
 
Do you know Donna from the Suits TV series? If so, then you already know who we are looking for; go straight to the last section of this page.
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If you didn’t watch Suits, you didn’t miss much, but please keep reading.
DataChef is growing, and Ashkan, our CEO, needs an extra pair of hands, eyes, ears, and for sure more headspace to focus on the long-term future of the company. Without partnering with a trustworthy assistant, as his right hand and shadow, this won’t be possible.
You’re an experienced Executive Assistant, so you probably know what it takes, but some things might be different here from what you’re used to.
For example, Ashkan is always available to you. You won’t need to chase and wait and chase again, for you’ll find it easy to communicate, spar, and have short chats whenever it’s needed.
And with us you will become the ‘Techie Executive Assistant’. We are huge on automation tools and tech, and after a few weeks with DataChef, you will be highly driven with such tools to make your work easier and faster. During your time with us, and for the rest of your career.

What you’ll do

đŸ‘šđŸ»â€đŸł
Since you'll be working so closely together, we asked Ashkan, CEO, to write about your new job, and to put it in his own words, which he did in the paragraphs below.
  • Research! a few real examples:
    • You’ll research tools, services, people, and companies. My requests may sometimes be vague, but I will make sure you know why it’s important, and I’ll trust you to find out what/who/how and to summarize it with me.
  • Routine office administrations; examples:
    • You’ll manage my calendars, meetings, and Cal.
    • You’ll ensure all documents are scanned and organized on Google Drive, Notion and other portals (Remote, insurance portals etc.)
    • You’ll keep contact information on our CRM up to date.
  • Relationship management and Communications; examples:
    • You’ll manage my email inbox and my LinkedIn. I won’t check it unless you ask me to reply to a message personally.
    • You’ll select, buy and track delivery of gifts on an ad-hoc or periodic or occasional basis (Christmas, Nowruz, birthdays, etc.).
    • You’ll remind me of when and where I should call someone, meet someone in person, or shake hands to offer my congrats, condolences, etc.
  • Events & Travels; examples:
    • You’ll own planning my travels, end to end, which means taking care of all details like flight, hotel, lounge, and car.
    • You’ll plan and host internal work-together days or fun get-togethers at co-working places or cafes.
    • You’ll plan and (co-)host events and get-togethers related to business development in close collaboration with our Partners and Clients.
    • You’ll own the logistics of our yearly retreat by booking hotel, flight, transportation, visa arrangement, currency exchanges, etc.
  • Finance & Legal; examples:
    • You’ll help to either drive or contribute to certain F&L related projects like subsidy applications, or accountancy related matters.
    • You’ll help to deliver all procurement documents and proactively chase procurement partners for approval status.
    • You’ll help to keep our legal documents up-to date like NDA’s, contracts and chamber of commerce files.

What you’ll get

  • đŸ›«Â 25 paid vacation days.
  • 💾 Competitive salary with full transparency on how we calculate it.
  • 💰 Annual bonus based on your individual and company performance.
  • đŸ’¶Â Reimbursement of your home internet bill, commute to work, and software license costs. No red tape, no questions asked.
  • đŸ’»Â Apple MacBook Pro laptop.
  • 🏖 One week paid reunion retreat. Every year, we get together at a cool leisure destination. Last year, we were on a boat in Turkey.
  • 💝 Charitable gift and donation matching. When you donate to a qualified charity, we’ll match your gift (up to €500/chef/year).
  • đŸ€°Â Fully paid and extended maternity/paternity leave for the first nine weeks.
  • 🎁 Holiday gifts. At the end of the year, we send everyone and their family a surprise thank-you gift.
  • 🛡 Free 1Password family plan, so you can safely share passwords with up to 5 other family members. No more questions like “What was the password for Netflix?” or answers like “it’s PassWord!”.

Who you’ll work closely with

What you’ll bring

Did you read ? No, you didn’t. Go read it now, and then come back to talk more. That short list of values is the most important measure for us.
We’ll wait here for you. Thanks.
(waiting patiently
) Ah, good. You’re back. Were you nodding emphatically while reading , as if you write those? Fantastic! Let’s talk about specific qualifications then:
  • Excellent command of both Dutch and English, and great communication skills.
  • 5+ years of experience in administrative and/or coordination positions, where systematic and ruthless follow-ups were a must and tasks falling through the cracks were not an option.
  • 2+ years of experience in a start-up/ scale-up company where you had to create SOP’s and/ or guides where there weren’t any before. You are not afraid of creating a process.
  • D.R.Y mindset (Don’t Repeat Yourself). When processes get repetitive, you find a way to automate them yourself or shape up the issue with our Internal IT Team.
  • Passion for writing. DataChef is all about running and growing a business with an engineering mindset and you must love taking notes, compiling checklists, creating beautiful Notion pages which people enjoy reading, and making/updating s.
  • Being super organized and detail-oriented. You have excellent email/Slack hygiene and can adopt a variety of SaaS tools we use, like Notion, ChatGPT, VideoAsk, Missive, and GSuite, without getting sucked into a time black hole.
  • Being cool, calm, and collected. From time to time, life can become stressful in a fast-growing scale-up like DataChef. It’s important to know how to remain calm, resilient, and keep a level head in those days.

About DataChef

DataChef is a boutique specialist consulting firm, founded in 2019 in Amsterdam. We are profitable, self-funded, and growing blazing fast.
 
For our 17 employees Chefs, we are a safe home with a trust-all, trust-by-default, inclusive, and international culture, and we’re investing in a very long inter-team relationship. We demand that all chefs join us with an owner mindset and a voice in building DataChef together. People who choose us are not resources, FTEs, or billable hours machines; they are talented humans who decided to spend the best hours of life with us. We’re wholeheartedly grateful for that decision, prioritizing their physical health, mental tranquility, and financial gain.
 
We deliver big data and machine learning solutions that will be used by real people for real goals to companies that have lots of scattered data, no time for trial and error, and no need to be convinced with “Data is the new oil” slides. We’ve been proud to help companies like FrieslandCampina, VodafoneZiggo, CarNext, Syngenta, Brenntag Group, PostNL, and Milence.
 
✌ We’re an equal-opportunity employer. This should be the default, so we won’t bother virtue signaling here to tell you what we stand for.
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NEN 4400-1 Certified

DataChef is registered with the Labour Standards Foundation (SNA) as a NEN 4400-1 certified company. This is proof that you work with a bona fide company.
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Recognized Visa Sponsor

DataChef is certified and listed as a recognized visa sponsor company by IND (Immigration and Naturalization Service of the Netherlands).
Public_Register_Regular_Labour_and_Highly_Skilled_Migrants.pdf
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More details
In the above PDF file (the live list is here), scroll down to page 52 or search for “FoubdersBuddy B.V.” - which is the official registered name of DataChef.
 
 
 
 
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